Exhibitor Rules & Regulations

Contracting Exhibitor is financially responsible for all show fees and violations. Each assigned space must conform to show rules. Registered exhibitors are responsible for such conformance in accordance with the laws of California.

DUE TO FACILITY LIMITATIONS,
BOOTH MAY BE MAINTAINED AT PRIOR ALLOCATION.

Please read the rules below carefully. If you prefer, you may read the rules in their entirety by downloading them and printing for reference later.

WSA Membership | Registration & Badges | Fraudulent Registration

Deadlines | Payments | Penalties & Surcharges | Cancellations

Show Guide & Directory Listing | Exhibit Construction | Displays & Furnishings

Restrictions | Exhibitor Manual | Move-In & Set-Up | Children


 

 



WSA MEMBERSHIP

Membership in WSA is required of the Contracting Exhibitor and all Sales Reps/Account Executives. It is the responsibility of the Contracting Exhibitor to inform company reps of these fees. Membership fees must be accompanied by completed membership form.












REGISTRATION AND BADGES

Advance exhibitor badge requests must be made in writing prior to December 1, 2003, and include titles for each individual. After the deadline, badges and corrections will be made on-site at exhibitor registration:

Sunday, February 8, 2004 / 1:00 - 6:00 pm &
Monday, February 9, 2004 / 9:00 am - 7:00 pm












FRAUDULENT REGISTRATION

Misrepresentation of status will be cause for penalties and/or removal from premises. Only registered exhibitors and verified buyers are permitted to enter the WSA Show. NO VISITORS PERMITTED.

Non-exhibiting suppliers are required to register on-site with proper credentials - $100 fee.












DEADLINE

Contracts received in the WSA office after Monday, October 1, 2003, will be regarded as late and will not be included in the first round of booth assignments. A late fee of $100.00 will be required.

It is the applicant's responsibility to ensure their contract is received by WSA.













PAYMENT

Payment must be made by check drawn on a U.S. bank, or wire transfer, or credit card. 100% of the booth fees and membership dues must accompany your application. Dishonorment of any payment will subject the exhibitor, its sales representatives and any manufacturer represented by the exhibitor, to non-participation in WSA Shows.












PENALTIES & SURCHARGES

3%....
Surcharge for credit card payments

$300.00....

Fine for misrepresenting status

$100.00....
Late fee must be included on all applications received after Wednesday, October 1, 2003. Failure to include late fee will suspend your contract

$200.00...
Fine if booth is not set up by midnight, Monday, February 9, 2004.

$500.00....
Fine for dismantling booth or packing samples prior to 4:00 pm, Friday, February 13, 2004

$ 20.00....
Charge for returned checks; replacement payment must be by money order or certified check sent by overnight courier












CANCELLATIONS

Cancellations received in writing before the deadline, will be refunded 50% of booth cost. No refund will be issued after
December 15, 2003.












SHOW GUIDE
and DIRECTORY LISTINGS

The company and brand names submitted on this application in the space provided will be printed in the official WSA SHOW GUIDE. Changes or additions must be made in writing before January 1, 2004.

Information printed in the WSA MEMBERS & MANUFACTURERS DIRECTORY is obtained from the WSA membership form, only, and changes or additions must be submitted in writing by the member prior to the deadline of December 1, 2003.











DISPLAYS AND FURNISHINGS

Displays, accessories, and furnishings may be supplied by exhibitor or outside contractor. Booth space sold by WSA includes carpet only. Booths 20X20 or larger may supply their own booth carpet provided notification is submitted to GES prior to their established deadline.

Companies with custom displays must provide to WSA a Certificate of Insurance from the outside contractor. Fully enclosed hardwall booths must have smoke detectors and fire extinguishers. No promotional or display fixtures or furnishings may extend into aisles. Spiral stairs are prohibited.

 












EXHIBIT CONSTRUCTION

WSA alternates space assignments and rotates positions within product categories. Displays and exhibits should be designed and constructed to allow for set-up in either in-line or peninsula configurations.












RESTRICTIONS

Booths are non-transferable. Subletting booth space is strictly prohibited and cause for expulsion from future shows. No drugs or alcohol permitted in booths. Selling of samples prohibited during the show. Promotional materials may be distributed only within the confines of the exhibitor's booth. Solicitation of buyers in the aisles or other public areas of the exposition hall is strictly prohibited.












EXHIBITOR MANUAL

Exhibitor manual will be mailed to the Contracting Exhibitor by GES after assignment of booth space. This manual includes information and order forms for the WSA Show.

To request an additional manual, please fax name, company address, phone, fax and Federal Express account number to WSA.












MOVE-IN / SET-UP

Move-in and set-up times will be included in the exhibitor manual.












CHILDREN

NO CHILDREN PLEASE - In order to maintain the business atmosphere that our buyers and exhibitors deserve and demand, children are discouraged from attending the WSA Show and special events. Children are prohibited on the exposition floor during set-up and move-out.


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